Privacy Policy

1. Introduction

Welcome to MeetMesh ("we," "our," or "us"). We are committed to protecting your privacy and ensuring you have a positive experience when using our service. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit and use our website and services.

By using MeetMesh, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our service.

2. Information We Collect

2.1 Information You Provide

• Email Address: When you join our early supporters list, we collect your email address to send you occasional updates about MeetMesh.
• Event Information: When you create an event, we collect event details including event name, description, date ranges, time ranges, and timezone preferences.
• User Information: You may optionally provide a username when participating in events.
• Availability Data: We store the availability information you select for events.
• Feedback: If you provide feedback through our feedback widget, we collect that information along with technical details (user agent, page URL) for analytics purposes.

2.2 Automatically Collected Information

• Usage Data: We may collect information about how you access and use our service, including IP addresses, browser type, device information, and pages visited.
• Cookies and Local Storage: We use browser local storage to remember your user preferences and username for events you participate in.
• Log Data: Our servers automatically record information when you use our service, including timestamps, request details, and error logs.

3. How We Use Your Information

We use the information we collect for the following purposes:

• To provide, maintain, and improve our service
• To enable event creation and availability scheduling
• To send you occasional updates and notifications about MeetMesh (only if you joined our supporters list)
• To analyze usage patterns and improve user experience
• To detect, prevent, and address technical issues and security threats
• To comply with legal obligations and enforce our terms of service
• To respond to your inquiries and provide customer support

4. Data Storage and Security

We implement appropriate technical and organizational measures to protect your personal information:

• Secure Database: Your data is stored in a secure PostgreSQL database with encryption at rest
• HTTPS Encryption: All data transmission between your browser and our servers is encrypted using HTTPS/TLS
• Access Controls: We use rate limiting and input validation to prevent abuse and unauthorized access
• Secure Coding Practices: We follow security best practices and regularly update our systems
• No Production Secrets Logged: We ensure that sensitive credentials and secrets are never logged or exposed

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security.

5. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• Service Providers: We may share information with trusted third-party service providers who assist us in operating our service (e.g., hosting providers, database services), subject to confidentiality agreements
• Legal Requirements: We may disclose your information if required by law or in response to valid requests by public authorities
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction
• With Your Consent: We may share your information with your explicit consent
• Event Participants: When you participate in an event, your username and availability information are visible to other participants in that event

6. Data Retention

We retain your information for as long as necessary to provide our services and fulfill the purposes described in this policy:

• Event Data: Event information and availability data are retained until the event is deleted by the creator or as needed for service functionality
• Email Addresses: Email addresses in our supporters list are retained until you unsubscribe or request deletion
• Log Data: Server logs are typically retained for a limited period for security and troubleshooting purposes

You may request deletion of your data at any time by contacting us (see Contact section below).

7. Your Rights and Choices

Depending on your location, you may have the following rights regarding your personal information:

• Access: Request access to your personal information
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information
• Objection: Object to processing of your personal information
• Portability: Request transfer of your data to another service
• Withdrawal of Consent: Withdraw consent where processing is based on consent

7.1 Email Preferences

If you have subscribed to our supporters list, you can unsubscribe at any time by:

• Replying to any email with "unsubscribe"
• Contacting us directly (see Contact section below)

We will remove your email address from our mailing list promptly upon request.

8. Cookies and Local Storage

We use browser local storage (not cookies) to enhance your experience:

• User Preferences: We store your username and user ID for events to provide a personalized experience
• Theme Preferences: We store your theme preference (light/dark mode) locally in your browser

You can control local storage through your browser settings. Note that disabling local storage may affect the functionality of our service.

9. Third-Party Services

Our service may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties. We encourage you to read their privacy policies.

We currently use the following third-party services:

• Hosting Services: Our service is hosted on cloud infrastructure providers (e.g., Render, Vercel) that process data on our behalf
• Database Services: We use PostgreSQL database services for data storage

10. Children's Privacy

Our service is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected information from a child under 13, we will take steps to delete that information promptly.

If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.

11. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that differ from those in your country. By using our service, you consent to the transfer of your information to these countries.

We ensure that appropriate safeguards are in place to protect your information in accordance with this Privacy Policy.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

• Email: You can reach us through our support channels on the website
• Website: MeetMesh Homepage

We will respond to your inquiries within a reasonable timeframe.